What personal information do we collect and how do we use it?
The Data Protection Act 1998 (‘the 1998 Act’) places restrictions on the processing of personal data by a data controller. The terms processing, personal data, sensitive personal data and data controller are defined in the 1998 Act.
We collect personal information from you when you communicate with us by any media. We may also collect personal data which relates to you from third parties.
Depending on your relationship with Alan Rogers Travel Limited (‘The Company’), we shall process your personal data for the following purposes:
- to administer your enquiries about The Company and purchases of Company (and third party) products and services
- to transfer to third parties who provide services to The Company and/or customers
- to provide information to you about The Company and benefits provided by The Company and third parties
- to send electronic marketing communications with your explicit consent
- to enable you to log in to member only areas of the website
- to enable you to make transactions on the website, such as make site bookings or complete enquiry forms
- to carry out research
- to guide and support the general objectives of The Company
- statutory and regulatory compliance
The Company is only permitted to process your personal data if a condition set out in the 1998 Act applies allowing such processing. If no condition applies, we can only undertake processing with your consent. In many cases we are obliged by law to process your personal data for a specified number of years (e.g. if you purchase goods and/or services from us); therefore, if you withdraw any consent from us to process your personal data, it will only apply to processing we undertake for direct marketing purposes. You can withdraw your consent to receiving direct marketing communication by contacting The Company at any time – please see Contact Us below. The Company may continue to process your personal data after we have sent any information requested by you.
Any personal information you give to us will be treated in the strictest confidence, and we will not pass on any personal information to third parties without your consent.
We also use software to analyse how people interact with our website and optimise it accordingly. Any information collected in this manner is automatically anonymised.
Sensitive personal information
Certain personal information is categorised by the 1998 Act as ‘sensitive personal data’. In some circumstances, we provide you with the opportunity to inform us of your sensitive personal data e.g. whether or not you are registered as disabled. You may also wish to inform us about your sensitive personal data to ensure that we can provide you with the most appropriate service. By providing us with this data you are consenting to our processing it for the purposes for which it was given e.g. the allocation of a room on a holiday.
Please note that if you fail to inform us of any sensitive personal data which may be relevant to your circumstances, this may mean that we cannot provide you with the most appropriate service.
Sharing your information
If you do not wish us to share your personal data with any third party for marketing purposes, please write to us at address below, call 01580 214070, or email us.
From time to time we may ask our customers to complete research surveys so we can improve the service given to them. Your response to such surveys is voluntary and confidential and will be used only for internal planning and development purposes.
Access to your personal information
You can find out what personal information we hold on you by sending a written request to:
The Compliance Officer
Alan Rogers Travel Limited c/o The Caravan Club
East Grinstead House
You will receive a reply as soon as practicable provided that we do not require proof of your identity. In accordance with the Data Protection Act, we reserve the right to charge you an administration fee of £10, payable by a postal order or a personal cheque made payable to Alan Rogers Travel Limited, and sent by first class post to the above address, in relation to each request that you make.
If we request payment of the administration fee then we will not reply until after we have received your postal order or your cheque has cleared. If any personal information held by Alan Rogers Travel Limited is inaccurate or you wish to make any changes to personal information previously submitted to us, please write to our Compliance Officer at the above address clearly explaining what amendments you wish to be made.
Security and confidentiality
Any personal information you send to us will be treated in the strictest confidence.
Where you are required to submit sensitive information to us, e.g. banking details, we use encryption technology to minimise the risk of unauthorised access to and improper use of your personal information. However, please be aware that despite the security measures we have in place no computer system is completely secure and there is always some degree of risk whenever personal information is transferred. We will not disclose your personal information to any Government agencies or authorities except if required to do so by law.
Links to other websites
The content our users contribute, such as reviews or comments on the blog, is moderated during business hours. When users post links that are considered ‘spam’ we will remove these links as quickly as we can.
You have the right under the 1998 Act to request that we do not process your personal data for the purposes of direct marketing. If you would prefer that we cease to send you direct marketing information please write to Alan Rogers Travel Limited address below or call 01580 214000.
Please note that if you make such a request, you will continue to receive communications relating to the administration of your membership and any services purchased.
Monitoring of telephone calls and emails
Your telephone calls and emails to us may be recorded and monitored for quality control purposes.
Alan Rogers Travel Limited
Spelmonden Old Oast
Last updated 25 April 2017